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arrow_back System Manuals/Account Security and Sign-in
securityAccount Security and Sign-inUpdated 7/1/2026· Published 7/1/2026· 0 views

Sign in with a magic link

Request a one-time sign-in link by email so you can log in without typing a password.

personBy Administrator
security
Manual cover image placeholder

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Manual contents
What this function does
Benefits and features
Visual flow & mind map
Step-by-step navigation

Account Security and Sign-in

Sign in with a magic link

Request a one-time sign-in link by email so you can log in without typing a password.

What this function does and why it matters

Sign in with a magic link is part of the Account Security and Sign-in workflow in ClassRoom.Study. The function exists to help the right stakeholder move from intention to action without guessing which page, button or record controls the outcome. Request a one-time sign-in link by email so you can log in without typing a password. In daily use this means a learner can understand what to do next, a creator can prepare learning material with fewer support questions, a company admin can manage people and evidence with a cleaner audit trail, and a platform admin can see whether the process is working at scale. For every learner and creator, sign-in and security controls protect the account that holds their progress, certificates and payment history. Getting two-factor, recovery and trusted sign-in methods right means fewer lockouts and a safer identity across the platform.

The benefit is not only convenience. This area protects operational consistency. It makes status visible before a person acts, keeps related records connected, and gives teams a repeatable way to train new users. When a company has many learners, courses, invoices, schedules or live sessions, small navigation mistakes become expensive. A clear manual gives every person the same mental map: where to start, what to check, what each control changes, and what proof should exist after the action is complete. Use this page as the plain-language reference when onboarding new staff, answering support tickets, checking compliance, or preparing screenshots for a branded internal guide.

Benefits and features

  • Passwordless: a single click in your inbox signs you in.
  • Handy when you have forgotten your password but still control your email.
  • Available only when the platform admin has enabled magic-link sign-in.

Visual flow

The high-level path from start to finish. Each box is a stage; the arrows show the order. Use this as a quick mental map before the detailed steps below.

Login page
→
Request link
→
Open email
→
Click link
→
Signed in

Mind map

The feature at the centre, with the related toggles, settings and sub-controls branching out. Use it to see everything this area touches at a glance.

Magic link
◆Requires
  • Magic link enabled
  • Access to your inbox
◆Then
  • Link expires quickly
  • Two-factor still applies
◆If it fails
  • Check spam
  • Request a fresh link
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Step-by-step navigation

Follow the steps in order the first time. After you understand the flow, you can jump directly to the control you need. For training purposes, replace every screenshot placeholder with the exact screen your users will see in production, including the correct company, role or learner context.

  1. Step 1: On the Login page choose “Email me a sign-in link”.
    Screenshot placeholder for step 1
  2. Step 2: Enter the email on your account and submit.
    Screenshot placeholder for step 2
  3. Step 3: Open the email and click the link before it expires.
    Screenshot placeholder for step 3
  4. Step 4: If two-factor is on, finish with your second factor as usual.
    Screenshot placeholder for step 4

Good operating habits

Work from the smallest panel that gives you the control you need, confirm status chips before acting, and use exports or detail pages when you need an audit trail. If an action changes billing, access, certificates, AI usage, invitations, public content, or live session attendance, pause long enough to confirm the company, learner, course and date context. Add notes where the interface provides them. Use filters before exporting so the exported CSV answers a specific question. When training a novice, ask them to say what changed after each step; if they cannot explain the result, they should return to the record and check the status, timestamp, or linked activity before moving on.

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